Receptionist

DESCRIPTION OF THE POSITION

LANE, lawyers and business counsellors Inc. is a law firm located in Laval that was founded in 2006. We work primarily in real estate law, construction law, and corporate law. We have developed a particular expertise in recourses regarding latent defects, a field within which we are renowned.

We also count on the presence of notaries of Blanchard Lupien LLP, a notarial firm founded over 40 years ago, in our offices, which allows us to offer our clients services that are complementary to our practice, notably in real estate transactions and financing.

We are a firm that is recognized for our organization and the quality of our work. We prioritize teamwork and the use of the latest technology.

Our offices are located in our new, very modern, recently-expanded facility on Autoroute 440 West, in Laval, a few minutes from Montreal and the North-Shore.

In order to continue our expansion, we are currently seeking a receptionist who stands out for his or her high level of organizational skills and professionalism, by his or her ability to simultaneously manage numerous files, with precision and attention to detail, and by his or her efficiency.

RESPONSiBILITIES

  • Welcoming clients;
  • Receiving telephone calls;
  • Various administrative tasks such as receiving mail, filing, photocopying, faxing, mailing, and couriering, or other tasks as needed;
  • Dictation transcription;
  • Sending and receiving documents to and from clients;
  • Writing final reports to creditors;
  • Confirming appointments for files relating to matters other than real estate;
  • Disbursing cheques after the publication of acts in the register;
  • Registration of publication numbers on the minutes;
  • Management of the vault;
  • Receiving inquiries and follow up calls from creditors.

requirements:

  • Legal secretarial diploma or training, or the equivalent;
  • Minimum three (3) years of experience in the legal field (notaries and lawyers);
  • Oral and written communication skills;
  • Proficiency in French and English (spoken and written);
  • Excellent knowledge of and proficiency in Word, Outlook, and the Microsoft Office Suite;
  • Ability to work with dictations for transcribing and voice memos with great ease;
  • Knowledge of JurisConcept and CopyTrack software is an asset; and
  • Knowledge of SpeechExec (Phillips), digital dictation software, is an asset.

PERSONAL AND VOCATIONAL SKILLS

  • Respectful, sociable, and courteous;
  • Jovial and smiling;
  • Excellent customer service (tact, discretion, and confidentiality);
  • Resourceful, independent, and punctual;
  • Takes initiative;
  • Comfortable working in a team;
  • Adaptable;
  • Organized and methodical in the execution of his or her work;
  • Ability to work in an environment where numerous requests may be received simultaneously;
  • Ability to apply standards in the processing of a file;
  • Interpersonal skills;
  • Ability to work under pressure in a professional work environment;

We offer highly competitive work conditions as well as a dynamic, convivial, and teamwork-oriented environment.

If you are interested in this position, please send your curriculum vitae, in full confidentiality, by email to the following address: recrutement@lanelegal.com.

Please note that we will only contact the candidates selected for an interview.